Administrative assistant (remote but based in Kyiv)

Children of Heroes was founded to help the countless number of Ukrainian children who have suffered the ultimate tragedy: the loss of a parent, or parents, during the ongoing war. Our mission is to honour the memory of the fallen Ukrainian heroes by creating a favourable environment for their children, where they can overcome difficulties, change their lives for the better and build a brighter future for themselves and for Ukraine.

We open a vacancy of Administrative assistant (remote but based in Kyiv). 

Responsibilities:

• Serve as point of contact for the Children of Heroes team, providing information, answering questions and responding to requests
• Handling administrative requests and queries from senior managers
• Coordinate domestic and international travel arrangements for employees
• Coordinate the work of IT HelpDesk provider
• Support in organization and scheduling offline and online meetings, including team building activities
• Control the proper work of rented co-working in Kyiv (bills, administrative questions)
• Serve as administrator of assets management system and corporate slack (add/delete users)
• Assist in translating of documents/memos/e-mails

 Requirements:

• Minimum 1 year of experience on this or a similar role 
• Proficiency in MS Office, Google Mail, Google Docs and Google Sheets
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills 
• Experience managing documents workflow
• English upper intermediate

Competencies our team members do have:

• Results Focus: we set and meet challenging objectives, prioritize tasks effectively and consistently deliver outcomes that contribute to the overall success of our Fund
• Adaptivity and Flexibility: we respond to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives
• Creativity and Innovation: we generate novel and valuable ideas and use these ideas to develop new or improved processes, methods, systems
• Customer-centric Approach: we understand and meet the unique needs of our employees, donors, and beneficiaries. It involves cultivating a culture of responsiveness and empathy to ensure a positive and impactful experience for everyone involved in our mission
• Initiative: we evaluate, select and act on various methods and strategies for solving problems and meeting objectives before being asked or required to do so
• Teamwork: we willingly cooperate and work collaboratively toward solutions which generally benefit all involved parties. 

What We Offer

• Meaningful Work: Join a fast-growing international NGO with a noble mission to make a difference.
• Official Employment: Benefit from secure and transparent employment terms.
• Competitive Compensation: Receive a market-level salary that reflects your skills and experience, medical insurance and mental health support program.
• Full-Time, Paid Position: This is a full-time role, not a volunteer position.
• Remote Work: Enjoy the flexibility of working remotely.
• Streamlined Operations: Work within an effective organizational structure designed for efficiency.

The Children of Heroes of Ukraine Foundation is committed to actively promoting equality, diversity, and inclusion. We seek candidates based solely on their proven skills and qualifications, regardless of race, gender, religion or belief, age, disability, or sexual orientation.  

Curious about what it’s like to work in the non-profit sector? Check out this article by following the link.  

Joining Children of Heroes is a remarkable opportunity to make a meaningful impact by supporting Ukraine during these challenging times and contributing to building a brighter future for our country!