Finance Officer, 2 positions

The Finance Officer will report to the Head of Finance. As part of the Finance Section, the Finance Officer will support the Section and will contribute to the efficient and effective accomplishment of the assigned tasks.

Duties and Responsibilities

The Finance Officer will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Examine submitted invoices, transactions and supporting documents related to the Mission and Projects as part of the Financial Circuit in Intranet, and conduct checks before processing payments;
• Processes payments in accordance with the EU Financial Regulations and Mission Standard Operating Procedures;
• Perform the accounting entries of the transactions on a daily basis;
• Responsible for preparation of cash, bank, AR/AP, balance sheet accounts reconciliation on a daily and monthly basis for closing the period;
• Safe keep financial supporting documents;
• Assist in preparation of monthly payroll for international and local staff members;
• Prepare recovery authorisations and issue debit notes to Mission Members or suppliers;
• As directed, establish and maintain working contact with local banks;
• Act as the point of contact between the petty cash custodians in Field Offices and the Finance Section at the HQ and as custodian for HQ petty cash;
• Perform the VAT recovery related tasks and correspondence;
• Prepare finance-related documents for departing mission members;
• Store all finance related documents in designated archive area;
• Translate financially related documents from local language to English and vice versa;
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria: 

• Enjoy full civil rights and have no criminal records; 
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of a full course of university studies attested by a Bachelor’s degree in Finance, Accounting, Economy, Public Administration or Business Administration or a closely related field of study (Bachelor’s degree is a requirement);
• After having obtained the university degree, at least five (5) years of relevant and proven full-time professional experience in accounting or finance related area in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Fluency in English and Ukrainian, both oral and written;
• Very good knowledge of and experience with Microsoft Office Suite products;
• Good experience of using data for preparing reports;
• Excellent administration and organizational skills;
• Experience in positions requiring analytical and organizational skills, with a service- and project-oriented approach;
• Experience with double entry bookkeeping;
• Knowledge and experience in the implementation of financial regulations and rules as well as accounting policies and practices.

Additional advantageous assets:

• Professional experience in an EU and/or International environment;  
• Experience of working in an intercultural environment, with respect of diversity;
• Knowledge and experience with Ukrainian tax and labor laws (including VAT);
• Professional qualification in Accounting;
• Professional experience in specialized financial software applications with special focus on MS Navision Dynamics 365 (Finance/Accounting module), or Oracle or SAP.

Personality assets:

• Have strong sense of initiative, responsibility and autonomy; 
• Ability to build productive and cooperative working relationships with other staff members;
• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
• Ability to focus on priorities, to monitor and evaluate procedures and processes;
• Ability to deliver work on time and to agreed standards, even under pressure;
• Used to work on a multitude of activities at the same time and with limited supervision;
• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;
• Punctuality, commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

to apply - https://www.euam-ukraine.eu/our-mission/vacancies/