Travel Specialist (Temporary contract)

Who we are?

Welcome to Welltech – a global leader in Health & Fitness mobile applications. With over 200 million installs and a suite of five innovative apps, we're dedicated to enhancing the health and well-being of millions worldwide. Over the past six years, our diverse and passionate team of over 600 professionals has been driving this mission forward. From intuitive nutrition trackers to groundbreaking fitness solutions, we empower individuals on their transformative journey toward optimal health and happiness.

Why Welltech?

Imagine making a global impact on health and wellness as part of our team! At Welltech, you'll have the opportunity to shape the future of our products and company, directly influencing the lives of millions. We're at an exciting juncture with a loyal customer base and many opportunities ahead.

Thrive in Our Dynamic Culture:

• Empowerment: We encourage team members to take ownership and make impactful decisions.

• Clear Communication: We foster a collaborative environment with open and direct communication.

• Innovation: Join us in our passion for creating cutting-edge solutions and be part of something big!

What We're Looking For:

The Travel Specialist role is ensuring the timely and effective organization of travel requests, including ticket and accommodation booking, visa support, and the search for the most efficient travel options. This position involves cooperation with vendors, adherence to payment procedures, and active participation in the development of an effective Travel Policy. Success in this role is measured by continuous high service improvement, implementation of the best market practices, feedback communication with requestors, and the collection of satisfaction ratings for completed travels.

This is a temporary contract until the end of 2025.

Key Responsibilities:

• Ensure the timely and effective organization of travel requests, including ticket and accommodation booking, and visa support.

• Collaborate with vendors to secure the most efficient travel options while following payment procedures.

• Play a proactive role in building and enhancing the effectiveness of the Travel Policy and ensure employees' adherence to it.

• Continuously improve travel services and review market trends to stay competitive.

• Provide effective and timely feedback and communication with requestors.

• Collect and analyze satisfaction ratings regarding completed travels.

• Collaborate with various departments, including Office Management, Event Management, Talent Acquisition, and People Partners, etc.

• Proactively provide recommendations for improving the Travel Process.

• Manage the annual travel budget, including forecasting and tracking expenditures to ensure cost-efficiency.

• Collaborate with finance and procurement departments to negotiate favorable vendor agreements, leveraging cost-saving opportunities.

• Monitor and analyze travel-related expenses, identifying areas for cost reduction and process improvement.

• Provide financial reports and insights to support decision-making related to travel expenses.

• Ensure compliance with the approved travel budget and financial policies.

Required skills:

• Deep knowledge of travel coordination and booking processes, including international travel requirements.

• Outstanding organizational skills - ability to manage multiple travelers and bookings, keeping track of itineraries, preferences and deadlines 

• Ability to work under pressure and handle last minute changes and requests with positive and customer-centric approach

• Excellent communication and interpersonal skills.

• Proficient in English (Upper Intermediate or higher), and fluent Ukrainian will be an advantage.

• Proficient in tools such as Google sheets/Google docs. Nice to have: Asana/Slack/Confluence

• Attention to detail and problem-solving skills with customer service oriented mindset

• Ability to work independently and as part of a team.

Candidate journey

? Recruiter call --> ? Meet a hiring manager --> ? Test Task --> ? Meet the WE Director

Why You'll Love Working at Welltech:

• Competitive Salary & Benefits: Your skills and experience are highly valued in our compensation package.

• Inclusive Culture: We foster a supportive and engaging environment where everyone feels supported and inspired.

• Growth & Flexibility: We offer opportunities for career advancement, flexible work arrangements, and a healthy work-life balance.

• Innovation & Creativity: We encourage initiative and innovation, giving you the autonomy to drive positive change and shape the future of health and wellness.