Офіс-менеджер (Краків, Польща)

Company description:

We are an international group of over 400 employees and collaborators.

We create reliable and intuitive software solutions offered as Software as a Service (SaaS). Our products are sold in more than 150 countries and are translated into over 15 languages worldwide.

Visit our website: www.avanquestgroup.com

We are:

• a multicultural collaborative group.
• an ambitious company in rapid development.
• a place where each Talent has its place to contribute its know-how and have a real impact on large-scale projects.
• an environment where productive initiatives are always recognized at their true value.

Job details:

(Only for candidates currently based in Krakow, Poland)

The Office Coordinator/Administrative Assistant is responsible for providing administrative support while overseeing the coordination and planning of corporate events. This role ensures the smooth operation of daily office tasks, assists with event planning, and helps maintain an organized and efficient work environment. The position involves managing various office activities, supporting team members, and contributing to the overall productivity of the organization.

Qualifications:

• 3 to 5 years of experience in a similar position;
• Soft skills in addition to technical skills (Microsoft Office etc, accuracy in working with documentation, creating presentations etc);
• English/Polish language skills are an advantage;
• Ability to work independently and as part of a team;
• Ability to complete a high volume of work within deadlines;
• Excellent organizational and time management skill;
• Excellent interpersonal, oral, and written communication skills;
• Good problem-solving skills;
• Experience writing and delivering communications to other departments;
• Ability to work with little supervision and the ability to take initiative;
• Strong attention to detail;
• Experience working in an international IT company.

Responsibilities:

• Efficiently maintain and organize files, documents, and databases;
• Assist in the preparation of reports, presentations, or other administrative documents -in case of necessity;
• Take care of correspondence, phone calls and initial negotiations with external partners and contractor;
• Maintain the office (ordering office staff, take care of coffee machine, control the cleaning etc);
• Plan, organize, and coordinate various internal and external events such as team meetings, conferences, workshops, and social activities within the workplace;
• Manage all stages of event planning, including researching and booking venues, coordinating with vendors, handling logistics, budgeting, and communicating with participants;
• Collaborate with internal teams to ensure events align with organizational needs.

What we offer:

• A fair compensation for your value;
• Competitive corporate benefits;
• Access to life and health insurance from day one;
• Bonus program for all, paid vacation leave, and more;
• An open and supportive environment as well as a modern and exciting workplace;
• We are committed to maximizing your potential and ensuring your professional development;
• Interaction with local and international teams;
• A 100% flexible environment and work/life balance (hybrid work- 2 days in the office/3 at home);
• A friendly atmosphere;
• A friendly and collaborative work environment, where authenticity and well-being are a priority.

At Avanquest, we value and support diversity. We are committed to providing an environment that promotes inclusion and respect for all. We, therefore, encourage women, people of all gender identities, aboriginal people, and people with disabilities to apply for our positions.

Only successful candidates will be contacted.