Старший/-а фахівець/-чиня з ведення проєкту /SENIOR PARTNERSHIP PROJECT OFFICER (ABA Kherson)

ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.

Functions:

Project management and reporting  

• Responsible for partnering with CSOs, volunteer groups, and self-help groups in the designated area, ensuring effective grant management, compliance, and reporting.
• Supervise partnership activities in close collaboration with CSOs and Partnership Officers, ensuring quality and accountability throughout the grant lifecycle.
• Provide guidance to Project Officers on developing grant documents.
• Day to day supervision of grant efforts, including grant approval process and post-award compliance.
• Ensure partner review meetings are held locally to discuss roles, responsibilities, expectations, any areas of concern and future planning.
• Review partners’ narrative and financial reports and contribute to the development of financial reports through regular budgetary follow ups.
• Support MEAL activities during monitoring and evaluation activities of project implementation and ensure that the recommendation of MEAL department to enhance effectiveness of project activities and maximize impacts.  
• Facilitate internal coordination within the partnership team and ensure smooth communication with other departments (Finance, Logistics, MEAL, Technical).
• Take a lead on compiling lessons learned exercise and best practices identified from the CSO sub-granting process and to present them to Deputy Project Manager
• Support the line manager in developing weekly and long-term work plans for project implementation.

Capacity Building

• Organize, coordinate, and deliver FLATs trainings for CSOs.
• Give extra training to CSOs, who are facing challenges with submitting financial supporting documents and/or financial reports
• Assist the Capacity Building Officer in identifying partner needs and developing tailored support plans.
• Provide additional capacity-building support to CSOs facing challenges

Logistics

• Support CSOs and Partnership Officers in preparing procurement requests, verifying technical specifications of materials, and planning logistics processes
• Send accurate and precise order forms in a timely manner if requested by the line manager.
• Ensure a proper management and use of the project assets and stocks.
• Send accurate and precise order forms in a timely manner if requested by the line manager.
• Plan team movements based on available fleet and applicable policies.

Finance 

• Support the line manager in reviewing the BFU(s)
• Support the line manager in forecasting monthly cash requirements of the project and submitting to AC.

HR

• Support the recruitment and supervision of Partnership Officers in coordination with the Deputy Project Manager and HR department.
• Commit to continuous learning and support the identification of training opportunities for the team.

Transparency and Compliance 

• Monitor grants for legal, financial, and program compliance, ensuring that all requirements are properly documented in grant files and databases.
• Conduct regular spot-checks of FLAT documentation and processes to identify and follow up on gaps or breaches.
• Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy.
• Ensure adherence to Acted internal procedures and donor regulations.

Others

• Participate in Area Coordination meetings and ensure smooth information flow within the partnership team.
• Provide translation (IF POSSIBLE) of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request of the line manager 
• Perform any additional task as requested by the line manager.

Required Qualifications and Skills:  

• Master ’s degree or equivalent experience is required; degree in social sciences, psychology, social work, international development, management or another related field is preferred.  
• Experience: at least two (2) years of experience working with local CSOs or international NGOs, managing sub-grant agreements, reviewing budgets and reports, including a minimum of one (1) year of experience in team management (supervision, planning, and performance follow-up).
• Strong analytical and reporting skills. Ability to analyse information, evaluate options and to think and plan strategically.  
• Self-motivator and proactive problem-solver.  
• A team player who can work collaboratively and with people of diverse backgrounds.  
• A strong understanding of the Ukraine context  
• Ability to work both in an advisory and a hands-on implementation capacity.  
• Ability to handle a high workload and to work independently.  
• Excellent command of Microsoft Excel and database applications.  
• Excellent writing and presentation skills  
• Computer/word processing and standard office software skills.  
• Professional proficiency in written and spoken English, and Ukrainian and/or Russian. Must be able to read and interpret documents and communicate with others as necessary to perform job duties effectively. 

Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд заробітної плати;
• 28 календарних днів щорічної відпустки;
• 3 додаткові дні відпустки на рік згідно з внутрішніми політиками;
• Оплата лікарняних у розмірі 100% заробітної плати (до 15 днів на рік) згідно з внутрішніми політиками;
• Можливість працювати віддалено 2 дні на тиждень згідно з внутрішніми політиками;
• Медичне страхування та страхування життя після завершення початкового контрактного періоду;
• Комфортний сучасний офіс із зоною для відпочинку, де завжди доступні чай та кава;
• Дружня мультикультурна команда, яка підтримує розвиток і відкритість;
• Доступ до консультацій з професійним психологом для підтримки ментального здоров’я;
• Курси англійської мови для покращення комунікаційних навичок;
• Перспективи кар’єрного зростання.

“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”