Administration Management & Office logistics.

- Administrative set up of the office. Design, development and implementation of system of office administration and logistical framework in accordance with Ukrainian Law and company principles;

- filing; selection, contracts with office and projects suppliers and other contractors like bank, lawyer, landlords, auditor, travel agency etc.;

- Set up a system of administration, logistics and finance support of the project and train reports in logistics, administration and finance;

- Monitoring and coordinating office suppliers (tea\coffee, emergency set (medicine), kitchen accessories, stationary etc), office furniture, responsible for invoices, contacts, negotiations with suppliers;

- Coordination of company letterheads, business cards, other suppliers with company logotype: collecting requests, placing orders, distributing;

Financial Management.

- Monitoring expenses reports. Monitoring cash \ bank payments for Company’s needs;

- Work with reports and other company employees establishing proper and clear system of reporting;

- Making office cash expenses reports, regulation of payments (bank\cash), advances to suppliers and reports;

- Management and monitoring cash flow for all office needs;

Building and Office Construction

- Responsible for design of the office according to company standard

HR Management.

- Developing and maintaining a strong corporate culture as well as working relationships with colleagues;

- Conducting on-boarding and off-boarding processes;

- Maintain HR systems and documentation. Inputing and maintaining the human resource database and all employee records and files, including hardcopy files;

- Preparing or updating employment records related to hiring, transferring, promoting, and terminating. Generating wide range of employee documentation, including: job offers, Approbation period files, visa letters, PDP, recommendation docs etc.

- Administration of employees’ health, welfare;

- Close cooperation with employees and managers regarding HR projects, policies, and procedures;

- Increasing employees’ engagement and gather feedbacks accordingly;

- Supporting the development and implementation of HR initiatives and programs;

- Supporting newcomers during their first weeks and help to gain understanding of Team and Companyt’s basic procedures, conducting 1:1 meetings and track results;

- Organizing corporate events and other internal and external activities;

- Organization and full travel support during business trips;

- Building and keep a good relationship with the IT community;

Recruiting.

- Facilitating the lifecycle of a candidate, from job descriptions to sourcing and interacting with candidates, administering practical assessments, coordinating with internal partners, and finally closing the candidate;

- Coordination with hiring and team leads to forecast and facilitate hiring needs;

- Posting openings, recruit qualified candidates, participate in the interview process;

- Sourcing potential candidates on well-known and niche platforms;

- Cooperation with recruiting agencies; - Performing pre-screening calls to analyze applicants’ abilities.

- Interviewing candidates combining various methods (e.g. structured interviews, practical assessments, and behavioral questions)

- Using detailed screening and selection criteria to identify qualified candidates and determine the relevant strength of the candidates in the pool;

- Maintaining a full hiring cycle and ensure the proper interviewing process for candidates and feedback

1. HR Management.

- Developing and maintaining a strong corporate culture as well as working relationships with colleagues;

- Conducting on-boarding and off-boarding processes;

- Maintain HR systems and documentation. Inputing and maintaining the human resource database and all employee records and files, including hardcopy files;

- Preparing or updating employment records related to hiring, transferring, promoting, and terminating. Generating wide range of employee documentation, including: job offers, Approbation period files, visa letters, PDP, recommendation docs etc.

- Administration of employees’ health, welfare;

- Close cooperation with employees and managers regarding HR projects, policies, and procedures;

- Increasing employees’ engagement and gather feedbacks accordingly; - Supporting the development and implementation of HR initiatives and programs;

- Supporting newcomers during their first weeks and help to gain understanding of Team and Companyt’s basic procedures, conducting 1:1 meetings and track results;

- Organizing corporate events and other internal and external activities;

- Organization and full travel support during business trips;

- Building and keep a good relationship with the IT community;

2. Recruiting.

- Facilitating the lifecycle of a candidate, from job descriptions to sourcing and interacting with candidates, administering practical assessments, coordinating with internal partners, and finally closing the candidate;

- Coordination with hiring and team leads to forecast and facilitate hiring needs;

- Posting openings, recruit qualified candidates, participate in the interview process;

- Sourcing potential candidates on well-known and niche platforms;

- Cooperation with recruiting agencies;

- Performing pre-screening calls to analyze applicants’ abilities.

- Interviewing candidates combining various methods (e.g. structured interviews, practical assessments, and behavioral questions)

- Using detailed screening and selection criteria to identify qualified candidates and determine the relevant strength of the candidates in the pool;

- Maintaining a full hiring cycle and ensure the proper interviewing process for candidates and feedback delivery

3. Administration Management & Office logistics.

- Administrative set up of the office. Design, development and implementation of system of office administration and logistical framework in accordance with Ukrainian Law and company principles;

- filing; selection, contracts with office and projects suppliers and other contractors like bank, lawyer, landlords, auditor, travel agency etc.;

- Set up a system of administration, logistics and finance support of the project and train reports in logistics, administration and finance;

- Monitoring and coordinating office suppliers (tea\coffee, emergency set (medicine), kitchen accessories, stationary etc), office furniture, responsible for invoices, contacts, negotiations with suppliers;

- Coordination of company letterheads, business cards, other suppliers with company logotype: collecting requests, placing orders, distributing; 4. Financial Management.

- Monitoring expenses reports, Netsuite reporting. Monitoring cash \ bank payments for Company’s needs;

- Work with reports and other company employees establishing proper and clear system of reporting;

- Making office cash expenses reports, regulation of payments (bank\cash), advances to suppliers and reports;

- Management and monitoring cash flow for all office needs;

5. Building and Office Construction

- Responsible for design of the off

1. HR Management.

- Developing and maintaining a strong corporate culture as well as working relationships with colleagues;

- Conducting on-boarding and off-boarding processes;

- Maintain HR systems and documentation. Inputing and maintaining the human resource database and all employee records and files, including hardcopy files;

- Preparing or updating employment records related to hiring, transferring, promoting, and terminating.

- Organizing corporate events and other internal and external activities;

- Organization and full travel support during business trips;

- Building and keep a good relationship with the IT community; Administration Management & Office logistics.

- Administrative set up of the office. Design, development and implementation of system of office administration and logistical framework in accordance with Ukrainian Law and company principles;

- filing; selection, contracts with office and projects suppliers and other contractors like bank, lawyer, landlords, auditor, travel agency etc.;

- Set up a system of administration, logistics and finance support of the project and train reports in logistics, administration and finance;

4. Financial Management.

- Monitoring expenses reports, Netsuite reporting. Monitoring cash \ bank payments for Company’s needs;

- Work with reports and other company employees establishing proper and clear system of reporting;

- Making office cash expenses reports, regulation of payments (bank\cash), advances to suppliers and reports;

- Management and monitoring cash flow for all office needs; 5. Building and Office Contrtuction

- Responsible for design of the office according to company standards; -

Financial payments

– cash and bank payments for different building and utilities works, budgeting, expenses reports etc;