Project Management Support Associate

Together, we build the future UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development. We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf of our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core. We understand the importance of balancing professional and personal demands and offer several flexible working options. Explore what we offer: https://bit.ly/3fpqivR

Functional Responsibilities

1. Stakeholder Management:

• Establish positive and fruitful working relationships with all members of the Programme Team, Beneficiaries, and Clients, as appropriate, providing support and guidance on specific and general administrative and project undertakings at the appropriate level.

2. Delivery and Performance:

• Support the Project in administrative proceedings, contract management, monitoring, evaluation, and reporting of activities, preparation and follow-up of procurement plans, and budget/expenditures-related inputs.
• Organize and provide logistical support for events, meetings, training, workshops, and study trips.
• Carry out administrative duties by collecting data, sorting, filing, and sending out project files, record keeping and archiving of project-related activities, and distributing and circulating working documents to stakeholders in electronic and hardcopy versions.
• Provide technical assistance to Project beneficiaries in order to ensure fulfillment of products’ quality criteria, enhance outcomes, and address sustainability.
• In close collaboration with Project Managers, contribute to the coordination of the work of retainers and service providers needed for implementation of the activities

Provide support to the Programme communication and visibility activities

3. Operations and Procedures:

• Follow the Project Management Manual Instructions and ensure awareness of and relevant respect of the organizational policy compliance (Organisational Directives and Administrative Instructions).
• Contribute to the development of Programme reports and plans as envisaged by the Programme’s Description of Action, while in particular considering progress against the indicators in the Result’s framework matrix.
• Contribute to the identification and assessment of risks and issues. Implement mitigation measures in accordance with the Risk Management Strategy.
• Contribute to the identification and sharing of the Programme’s lessons learned and best practices.

Education/Experience/Language requirements

Education:

• Secondary education is required.
• Bachelor’s degree preferably in economics, social sciences, development studies or a related field  is desirable and may substitute for some of the required years of experience.
• A Master's Degree in economics, social sciences, development studies or a related field is considered an asset and/or industry certification and may substitute for some of the required years of experience.
  

Certification:

• Projects in Controlled Environments (PRINCE2) Foundation Certification is desirable.

Experience:

• Minimum of six (6) years of relevant experience with completion of secondary/high school in general administrative OR project implementation OR procurement, OR operations support services in national and/or international public or corporate organizations is required.
• Minimum of two (2) years of relevant experience with completion of secondary/high school in general administrative OR project implementation OR procurement, OR operations support services in national and/or international public or corporate organizations is required.
• Experience with the EU or the UN, or another international organization is desirable
• Proficiency in computers and office software packages and experience in handling web-based management systems is required.

Language requirements:

• Fluency in Ukrainian and English is required.

This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Contract type, level and duration
 
Contract type, level and duration
 
 For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxContract&;nbsp;
 
 Contract type: ICA
 Contract level: Local ICA Support 
 Contract duration: 12 months.
  
 Application period: 13-Feb-2025 to 18-Feb-2025.