Office Operation Assistant

Hi there!

We’re excited to introduce you to Softsich — a young, ambitious, and fast-growing product company that creates innovative digital products and confidently expands our presence in global markets.

We are looking for a Office Operation Manager manager

What you’ll be doing:

• Personal support for C-level executives: handling personal tasks, coordinating projects, assisting in planning and organizing daily schedules.

• Office administration in Warsaw: managing supplies and purchases, liaising with vendors, organizing deliveries, and monitoring office expenses.

• Business travel organization: booking tickets and accommodation, handling logistics, and supporting participation in conferences.

• HR team support: organizing team-building activities, coordinating company merchandise and gifts for employees and partners.

• Remote support for the Kyiv office: overseeing internal processes that can be managed remotely.

It’s a match if you have:

• At least 1 year of experience in a similar position.

• Excellent organizational skills and strong attention to detail.

• Ability to work efficiently in a multitasking environment and meet deadlines.

• Hands-on experience in travel arrangements, supplier and contractor coordination.

• A high level of responsibility and strong communication skills.

• Conversational Polish (for daily communication with vendors).

• Confident use of Excel / Google Sheets (budgets, tables, reporting).

• Residence in Warsaw.

We offer:

• Comfortable office in Warsaw
• 24 paid vacation days, sick leaves, and health insurance (UA-based, other locations in progress).
• A supportive, friendly team where knowledge-sharing is part of the culture.
• Coverage for professional events and learning.
• Birthday greetings, team buildings, and warm human connection beyond work.
• Zero joules of energy to the aggressor state, its affiliated businesses, or partners.